FAQ

Got questions about the festival? Don't worry, we've got you covered. We understand that navigating through a film festival can raise a lot of queries. That's why we've put together a comprehensive FAQ page to provide all the answers you need. While our team may be small, our dedication to your experience is anything but. We're here to ensure that you can find the information you're looking for hassle-free. Can't find what you need? No problem! Just reach out to us, and we'll be more than happy to assist you. Plus, if your question seems like something others might be curious about too, we'll consider adding it to our festival's FAQ page to benefit everyone.

Submissions
Q.
How can I submit my film to the festival?
To submit your film:
  • Visit FilmFreeway: Access the official submission form on the festival's FilmFreeway page.
  • Complete the Submission Form: Provide accurate information in all required fields.
  • Pay the Submission Fee: Review and pay the applicable fee.
  • Upload Your Film: Follow the upload instructions on FilmFreeway.
  • Confirmation: An email confirmation will be sent after submission.
For assistance, email us at submissions@glowflareshortfestival.com.
Q.
What are the submission deadlines and fees?
The submission deadlines and associated fees are as follows:
  • Early Deadline: 6th September 2024
    1. Standard Fee: £7.50
    2. Student Fee: £5.00
    3. FilmFreeway Gold Fee: £5.00
  • Regular Deadline: 11th October 2024
    1. Standard Fee: £10.00
    2. Student Fee: £7.50
    3. FilmFreeway Gold Fee: £7.50
  • Late Deadline: 15th November 2024
    1. Standard Fee: £12.50
    2. Student Fee: £10.00
    3. FilmFreeway Gold Fee: £10.00
  • Extended Deadline: 13th December 2024
    1. Standard Fee: £15.00
    2. Student Fee: £12.50
    3. FilmFreeway Gold Fee: £12.50
Fees may change, so be sure to check the festival's page on FilmFreeway for the most up-to-date information.
Q.
What types of films are eligible, and are there specific requirements for short films?
Eligible films include all genres, with the following requirements:
  • Short Films: Must be under 40 minutes. Non-English films require English subtitles or dubbing. Works in progress must be completed by the final deadline.
  • Feature-Length Films: Not eligible, as the festival focuses on short films.
Q.
Are all genres welcome, including non-traditional ones?
Yes, all genres are welcome. We celebrate diversity in filmmaking and encourage submissions that push boundaries and explore innovative storytelling. Whether your film fits a traditional genre or defies categorization, we want to see it.
Q.
Can I submit a film that has been previously screened or released online?
Yes, we accept films regardless of their premiere status, including those previously screened or released online. Our focus is on the film's artistic merit and impact.
Q.
What are the festival’s guidelines for language, subtitles, and copyrighted material?
The festival requires the following:
  • Language: Films not in English must include English subtitles or dubbing to be eligible for screening.
  • Copyrighted Material: All films must have the necessary rights and permissions for any copyrighted content, including music. Failure to comply will result in disqualification from the festival.
Q.
How are films selected for the festival?
The selection process includes:
  • Submission Review: All films are checked for eligibility.
  • Programming Evaluation: Films are assessed based on artistic merit, storytelling, technical quality, and overall impact.
  • Selection: Films are chosen for their diversity and engagement potential.
  • Notification: Filmmakers are notified of their selection status on the festival notification date.
For questions, contact us at submissions@glowflareshortfestival.com.
Q.
When and where will the festival take place?
The festival will be held at:
  • Dates: Saturday 25th January 2024
  • Venue: Parkway Cinemas, Beverley, Yorkshire, England
Join us for a two-day event featuring over 50 short films and an award ceremony. Stay updated on our social media @gfshortfestuk.
Q.
Is there an entry age limit for filmmakers?
No, filmmakers of all ages are welcome to submit their work. We encourage submissions from filmmakers at every stage of their careers, whether emerging or established. However, due to current regulations in the United Kingdom regarding film classification by the British Board of Film Classification (BBFC), our physical festival screenings are currently only open to audiences aged 18 and over. If you have questions about eligibility or any future updates to our age policy, feel free to contact us at submissions@glowflareshortfestival.com.
Q.
What awards and categories are available for films at the festival?
The festival offers a wide range of awards across various categories to recognize and celebrate outstanding talent. Our panel of industry professionals will carefully evaluate each submission and nominate films for the following prestigious awards:
  • Best Film: Honoring the best overall film that excels in storytelling, direction, performances, and technical craftsmanship.
  • Best Short Film: Celebrating the most creative and impactful short film, showcasing exceptional storytelling in a concise format.
  • Best Documentary: Recognizing the most compelling and thought-provoking non-fiction film that highlights important stories and issues.
  • Best Director: Acknowledging visionary directors who demonstrate exceptional skill in bringing their artistic vision to life.
  • Best Screenplay: Celebrating outstanding writing talent, with scripts that captivate and engage audiences through powerful storytelling.
  • Best Actor: Recognizing exceptional performances by male actors who bring characters to life with depth and authenticity.
  • Best Actress: Honoring outstanding performances by female actors, showcasing their versatility and talent on screen.
  • Best Supporting Actor: Acknowledging memorable performances in supporting roles that enrich the narrative and elevate the film's quality.
  • Best Supporting Actress: Celebrating exceptional performances in supporting roles that complement and enhance the overall storytelling.
  • Best Cinematography: Recognizing excellence in visual storytelling, honoring cinematographers who masterfully capture the essence and mood of a film.
  • Best Editing: Highlighting outstanding achievement in film editing, with seamless storytelling through effective editing techniques.
  • Best Original Score: Honoring musical compositions that significantly enhance the emotional impact and depth of the narrative.
  • Best Low Budget (Under £1000): Recognizing exceptional creativity and resourcefulness in filmmaking within a limited budget.
  • Audience Choice Award(s): Allowing festival attendees to vote for their favorite films, recognizing those with exceptional entertainment value and impact.
Award nominations and results will be publicly listed on the festival's submission platform and on IMDb pages connected to the filmmakers and their work. We encourage filmmakers to ensure their IMDb pages are up to date for accurate and timely recognition.
Q.
How are films judged, and who are the judges?
Films are judged based on:
  • Criteria: Storytelling, creativity, technical execution, and overall impact.
  • Judging Process: Reviewed by a panel of industry professionals.
  • Selection: High-scoring films are selected for screening.
Judges vary each year, drawn from filmmakers, critics, and industry experts. For updates, check our website or contact submissions@glowflareshortfestival.com.
Q.
Can I submit a work-in-progress or does the film need to be completed?
Yes, you can submit a work-in-progress, but:
  • Final Deadline: A completed version is required by the final deadline.
  • Submission Materials: Provide details on the film's current state and planned updates.
For clarification, contact us at submissions@glowflareshortfestival.com.
Q.
What are the technical requirements for the submitted films?
When submitting your film through FilmFreeway, please ensure it meets the following technical requirements to guarantee the best screening quality and compliance with the platform's standards:
  • File Format: FilmFreeway accepts video uploads in MP4 (H.264 codec preferred), MOV, or AVI formats. Ensure that your file is optimized for online viewing without compromising quality.
  • Resolution: A minimum resolution of 1080p (1920x1080 pixels) is recommended to maintain high visual quality. Films submitted in 4K (3840x2160 pixels) are also supported and will be screened in the highest resolution available.
  • Aspect Ratio: While any aspect ratio is accepted, films will be displayed in a 16:9 (widescreen) format during the festival. Please ensure your film is formatted to prevent unintended cropping or letterboxing during playback.
  • Audio: Ensure your film has clear, well-mixed audio. Stereo sound is the minimum requirement, though surround sound (5.1 or 7.1) is highly recommended for the best auditory experience. Check that all dialogue, sound effects, and music are properly balanced.
  • Subtitles: English subtitles are mandatory for all non-English films. These should be embedded within the video file or provided as a separate SRT file. We recommend adding subtitles for films with strong accents or rapid dialogue to ensure accessibility.
  • Duration: Your film must be under 40 minutes in length, including all credits, in accordance with FilmFreeway's short film category limits.
  • Frame Rate: The preferred frame rate is 24 fps (frames per second), though 25 fps or 30 fps are also acceptable. Make sure the frame rate remains consistent throughout your film to avoid playback issues.
  • Bitrate: A high bitrate is advised for better image quality. For 1080p, aim for 10-20 Mbps, and for 4K, a bitrate of 50-100 Mbps is recommended. Ensure your file size meets FilmFreeway's upload limits.
  • Compression: Avoid over-compressing your video file to prevent artifacts and maintain high visual quality. FilmFreeway supports files up to 10 GB, so consider this when preparing your submission.
  • DCP (Digital Cinema Package): If your film is selected, you may need to provide a DCP for theatrical screenings. While we can assist with creating a DCP if needed, we strongly recommend that you prepare your own to ensure it meets your intended audience’s needs.
Please also review FilmFreeway's specific guidelines for file uploads to ensure your submission is compliant. If you need any assistance or have further questions regarding these technical specifications, contact us at submissions@glowflareshortfestival.com.
Q.
Is there a notification date for accepted films?
Yes, the notification date is December 20, 2024. Selected filmmakers will receive further instructions upon notification. For updates, contact us at submissions@glowflareshortfestival.com.
Q.
What kind of promotional and marketing support does the festival provide for selected films?
The Glowflare Short Film Festival is committed to helping selected films gain exposure through our platform. Our promotional and marketing support includes, but is not limited to:
  • Screening Promotion: Your film will be included in the official festival programme and scheduled for screenings during the event. We aim to ensure each film gains visibility with an engaged festival audience.
  • Social Media Promotion: We actively promote selected films across various social media platforms, including Facebook, X (formerly Twitter), Instagram, LinkedIn, YouTube, and Threads. This may involve sharing trailers, film highlights, or festival updates to generate interest leading up to the event. Please note that coverage may vary depending on content and audience engagement.
  • Press Opportunities: We work with online promoters and media outlets to help extend the reach of selected films. In some cases, these partners may reach out to filmmakers for additional coverage after the festival has concluded. While media coverage is not guaranteed, we strive to create opportunities for increased exposure.
  • Filmmaker Features: Selected filmmakers will have the opportunity to participate in interviews where they can share their creative journey, offer advice to aspiring filmmakers, and discuss their work in more depth. These interviews may be featured on our website, social media, and other platforms, providing further visibility to both the filmmaker and their film.
  • Q&A Sessions: Selected filmmakers may have the opportunity to participate in Q&A sessions following their film’s screening. These sessions can take place live, either in person or virtually, or through pre-recorded video. This flexibility allows filmmakers to engage with the audience, discuss the film’s themes, and address questions even if attending the event in person is not possible.
  • Networking Opportunities: The Glowflare Short Film Festival brings together a diverse group of filmmakers, industry professionals, and film enthusiasts, creating natural opportunities for networking throughout the event. Whether during screenings, informal gatherings, or simply interacting with attendees, the festival environment encourages meaningful connections that may lead to future collaborations and opportunities within the industry.
  • Post-Festival Acknowledgement: Films that receive awards or recognition at the festival will be highlighted in post-festival communications and featured on our website, social media, and other platforms.
  • Award Recognition: Winning films will be prominently featured in festival communications, press releases, and may also be considered for special screenings at partner events, subject to availability.
While we strive to offer comprehensive promotional support, opportunities may vary depending on the nature of the film and external factors. If you have specific promotional needs, or would like to discuss how we can further support your film, please contact us at submissions@glowflareshortfestival.com.
Q.
How are films selected for the opening night or closing night screenings?
Selection criteria include:
  • Quality and Originality: Films with strong storytelling and technical excellence.
  • Thematic Relevance: Films that align with the festival’s theme.
  • Audience Appeal: Films that engage and resonate with audiences.
  • Filmmaker Recognition: Highlighting outstanding work by filmmakers.
For more information, contact us at submissions@glowflareshortfestival.com.
Q.
Is there a specific audience demographic the festival caters to?
We aim to appeal to a wide range of audiences, celebrating diversity in storytelling. The festival is designed to resonate with viewers of all ages, backgrounds, and interests.
Q.
Is there a specific theme or focus for this year's festival submissions?
There is no specific theme for this year. We welcome films across all themes, genres, and styles. We encourage you to submit films that reflect diverse perspectives and creative visions.
Q.
Are there any restrictions on the length of submitted films?
Yes, films must be under 40 minutes to qualify as a short film. Ensure your film adheres to this limit to be eligible for submission. For clarification, contact us at submissions@glowflareshortfestival.com.
Q.
Can I submit multiple films as part of a series or collection?
Yes, you can submit multiple films as part of a series or collection. Ensure each film meets eligibility criteria. You may submit them individually or as a combined entry. For assistance, contact us at submissions@glowflareshortfestival.com.
Q.
How can I edit or update my submission after it has been made?
Edits can be made on FilmFreeway. If you need to notify us of changes, email submissions@glowflareshortfestival.com with your submission ID. Final edits must be completed by the final deadline.
Q.
Can I submit a film that includes licensed music or copyrighted material?
Yes, but you must obtain all necessary rights and permissions for any licensed music or copyrighted material. Ensure all clearances are secured before submission. The festival assumes no responsibility for any legal actions related to copyright infringement. For assistance, contact us at submissions@glowflareshortfestival.com.
Attending Festival
Q.
Is there a filmmaker's lounge or networking events during the festival?
Yes, there may be opportunities for filmmakers to connect, network, and relax during the Glowflare Short Film Festival. Here's what you may expect: Filmmaker's Lounge: We may offer a dedicated filmmaker's lounge where filmmakers can relax, mingle, and connect with fellow filmmakers, industry professionals, and festival organizers. The lounge could provide a comfortable space to unwind between screenings, participate in discussions, and share experiences with other attendees. Networking Events: Throughout the festival, there may be various networking events and social gatherings where filmmakers can meet and interact with industry professionals, potential collaborators, and fellow filmmakers. These events might include cocktail parties, receptions, panel discussions, and Q&A sessions with filmmakers and special guests. Industry Mixers: We might organize industry mixers and networking sessions specifically tailored to filmmakers, providing opportunities to make valuable connections, exchange ideas, and explore collaboration opportunities. These mixers could feature guest speakers, industry experts, and representatives from film organizations and institutions. Special Events: In addition to formal networking events, the festival may host special screenings, workshops, and masterclasses featuring acclaimed filmmakers and industry insiders. These events could offer valuable insights, inspiration, and networking opportunities for filmmakers at all levels of experience. Online Networking: For filmmakers unable to attend in person, we may also offer online networking opportunities through our official website, social media channels, and virtual events. Filmmakers could connect with each other, share resources, and participate in discussions from anywhere in the world. We encourage filmmakers to stay tuned for updates on the festival program and activities, as details about filmmaker's lounges, networking events, and other festival activities will be announced closer to the event date. If you have any further questions about filmmaker's lounges, networking events, or other festival activities, please don't hesitate to contact us at submissions@glowflare.com.
Q.
How can I purchase tickets for the festival?
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Are there discounts for group or bulk ticket purchases?
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Is there a schedule or program available before the festival, and how can I access it?
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Are there discounts or special packages for purchasing tickets to multiple screenings or events?
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Is there a festival pass that allows unlimited access to all screenings and activities?
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What amenities are available at the festival venues (e.g., concessions, restrooms, seating)?
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How early should I arrive before a screening or event to ensure a good seat?
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Are there any age restrictions for certain film screenings or festival events? Is there a dress code for attendees?
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Can I bring outside food or beverages into the screening venues?
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What transportation options are available to and from the festival venues?
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Are there designated areas for networking or meeting other festival attendees?
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What types of merchandise or souvenirs are available for purchase at the festival?
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Is there a lost and found service available during the festival?
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Are there opportunities for autograph sessions or meet-and-greets with filmmakers?
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Can I bring my children to the festival, and are there family-friendly screenings?
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Is there a designated area for charging electronic devices at the festival venues?
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Are there any after-parties or social events for attendees to unwind and socialize?
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What security measures are in place to ensure the safety of attendees?
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Can I use social media during screenings, and is there an official hashtag for the festival?
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Are there accessibility features for differently-abled attendees during screenings and events?
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Is there a closing or awards ceremony, and how can I attend?
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Is there an official hotel or accommodations recommended for filmmakers and attendees?
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Are there accommodations available for attendees with special dietary requirements?
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Is there a designated area for relaxation or quiet time during the festival?
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Are there opportunities for attendees to participate in workshops or masterclasses?
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Can I purchase festival merchandise online if I'm unable to attend in person?
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Can I bring my pet to the festival grounds?
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Are there opportunities for attendees to volunteer during the festival?
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Festival Policies
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What is the festival's policy on merchandise and promotional materials for filmmakers?
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What is the festival's policy on film trailers and promotional materials?
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What is the festival's policy on films with controversial or sensitive content?
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What is the festival's policy on refunds for ticket purchases?
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Are there any restrictions on photography or recording during festival events?
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Can I request accommodations for accessibility needs in advance of the festival?
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What measures are in place to ensure the sustainability and environmental responsibility of the festival?
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How does the festival handle complaints or feedback regarding the event experience?
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Getting Involved
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Can I volunteer at the festival?
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Can I provide feedback or suggestions about my festival experience?
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How can local businesses or individuals sponsor or support the festival?
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How can I stay updated on festival news and announcements?
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How can I contribute to the festival as a sponsor or donor?
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Are there opportunities for local businesses to showcase their products or services at the festival?
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Can I organize a satellite event or screening in conjunction with the festival?
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How can I become a member of the festival's organizing committee or advisory board?
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Find your answer?

If you couldn’t find the information you were looking for, don’t worry. Our team is here to help! Whether you have questions about submissions, the festival, or anything else, feel free to reach out. We encourage filmmakers, both seasoned and new, to get in touch with us for any assistance.